The organization of your data protection strategy is vital to ensure you’re keeping up with best practices and regulations. Having an effective plan in place will increase confidence among employees and customers, while helping you avoid costly fines for noncompliance.
A reliable data protection plan starts with a comprehensive inventory of your organization’s information. This lets you categorize information by the type, location, and access. Certain types of information, such as PHI (personal health information) and financial or credit card details, are more vulnerable than other types. You can then decide on the best security measures in accordance with the information’s significance and sensitivity.
Determine who has access. This includes employees at branch offices, contractors who assist in the operation of your network, as employees who work remotely and utilize equipment like digital copiers, scanners for inventory and smartphones. Think about restricting their access to the minimum required for their work and keeping the credit card details of customers on file when needed.
Check that all your facilities are equipped with cameras that feature motion sensors and night vision to identify unauthorized access to archives, file servers or backups. It can also help in catching people who take photos of monitors or whiteboards that contain confidential information, as well as for identifying employees who haven’t closed their accounts.
It is also crucial to communicate your policies procedures, company values and procedures effectively. Train your employees see this here to recognize cybersecurity threats, such as frauds that target passwords and encourage them to report suspicious behavior.